CreativeMedium Complexity
Photography & Events
Rufio — already shaped to this kind of business from day one.
Booking calendarClient contractsGallery deliveryPayments
Overview
Rufio for photographers and event photographers — already knows inquiry-to-booking, contracts, gallery delivery, and payment collection. Inquiries are handled automatically. Payments and retainers are tracked without you chasing them.
See it for your businessAnimated demonstration: an AI workforce receives a new web lead, drafts and sends a quote, answers a live customer call, books the job, and adds a calendar prep block — all while checking in with you on the consequential decisions.
8Workflows
3People types
6Business rules
7Integrations
Your business
What Rufio tracks for you
Workflows
How it runs your day
Inquiry → Confirmed Booking
Inquiry received→
AI responds & qualifies date→
Proposal sent→
Contract signed & retainer paid→
Booking confirmed
Shoot → Gallery Delivery
Shoot completed→
Editing begins→
Gallery uploaded→
Delivery link sent→
Final payment collected
Pre-Shoot Questionnaire
Questionnaire sent automatically→
Client fills in details→
Answers saved to booking→
You review before the shoot
Guard Conditions
Business Rules
- 1Booking is only confirmed after contract is signed and retainer is collected
- 2Gallery link is only sent after final payment is collected
- 3Contracts cannot be edited after the client has signed
- 4Expired gallery links auto-disable after 90 days unless extended
- 5Questionnaire must be completed at least 48 hours before the shoot
Adaptation Guide
Common Customizations
Second photographer add-on with separate contract
Print ordering integration on the gallery
Vendor coordination emails for weddings (florist, caterer, venue)
Remove commercial module for portrait-only studios